Selva Soul Retreats Retreat Terms & Conditions Agreement By making a payment toward a Selva Soul Retreat, you acknowledge that you have read, understood, and agreed to the following Terms & Conditions and Code of Conduct. ⸻
1. Assumption of Risk & Medical Responsibility Participation in yoga, wellness activities, excursions, adventure experiences, and international travel involves inherent risks. By attending, you voluntarily assume all risks associated with participation. Selva Soul Retreats, its owners, co-founders, facilitators, partners, and affiliates are not responsible for any injuries, illnesses, medical expenses, personal loss, or damages incurred before, during, or after the retreat. Guests are responsible for: • Consulting a physician if needed prior to participation • Disclosing relevant medical conditions • Bringing required medications • Covering all personal medical expenses ⸻
2. Travel & Airfare Most retreats are all-inclusive of accommodations, scheduled meals, and planned group experiences unless otherwise stated. Airfare and personal travel expenses are not included. Selva Soul Retreats is not responsible for: • Flight delays or cancellations • Missed connections • Border entry or visa issues • Weather disruptions or government travel restrictions Guests are responsible for ensuring valid passports, visas, and required travel documentation. ⸻
3. Payment, Cancellation & Travel Insurance Selva Soul Retreats require significant upfront financial commitments for accommodations, staff, vendors, and experiences. If you must cancel your retreat reservation, the following refund schedule applies: No refund 90 days from retreat. 91 days before the retreat 50% refund (minus deposit) will be issued. These timelines reflect the financial commitments required to secure retreat venues and services in advance. ⸻
4. Force Majeure Selva Soul Retreats is not responsible for changes, delays, or cancellations caused by events beyond our control, including natural disasters, pandemics, political instability, government restrictions, or vendor disruptions. ⸻
5. Alcohol & Substance Use Most retreat venues are intentionally alcohol-free to support a wellness-focused environment. Guests may consume alcohol off-site at their own discretion. Any use of alcohol or drugs that results in unsafe, disruptive, or inappropriate behavior constitutes a violation of these Terms & Conditions. ⸻
6. Code of Conduct & Community Standards Selva Soul Retreats are designed to provide a safe, respectful, and restorative environment. By attending, guests agree to: • Act respectfully toward participants, facilitators, staff, and local communities • Take personal responsibility for their physical and emotional wellbeing • Respect shared accommodations and retreat property • Follow local laws and venue guidelines • Respect group schedules and shared spaces Guests are financially responsible for any damage they cause to accommodations, venues, or equipment. Dietary needs and allergies must be communicated in advance. While accommodations are made when possible, they cannot be guaranteed. ⸻
7. Respect for Local Laws, Communities & Wildlife Selva Soul Retreats is committed to supporting and giving back to the local communities where retreats are hosted, and we take respect for local laws, communities, customs, and wildlife very seriously. Guests agree to act responsibly and respectfully toward the environment, local culture, and surrounding communities at all times. In many destinations, including Costa Rica, it is illegal to touch, feed, or interfere with wildlife. By participating in a Selva Soul Retreat, guests agree to follow all local regulations and environmental guidelines. Any violation of local laws, wildlife protection rules, or disrespect toward local communities or customs may result in immediate removal from the retreat without refund. ⸻
8. Respectful Photography & Video Use Selva Soul Retreats are intentionally designed to support presence, nervous system regulation, and emotional safety. While guests are welcome to capture memories throughout the retreat, filming or photographing during yoga classes, workshops, and ceremonies can be distracting and may unintentionally include participants who prefer not to be recorded. To preserve the integrity of the experience, guests agree to: • Refrain from filming or photographing during active classes, workshops, or ceremonies unless permission is given • Obtain consent before capturing images or video that include other participants or staff • Be mindful that excessive filming may disrupt the collective experience These guidelines apply to retreat sessions and on-site experiences and do not restrict personal use during off-site tours or excursions. Selva Soul Retreats provides a professional photographer to document select retreat moments so participants can remain fully present and immersed in the experience. During yoga classes, workshops, and ceremonies, photography and video are typically handled by retreat facilitators or the designated photographer. Guests who prefer not to be photographed must notify Selva Soul Retreats in writing prior to the retreat. ⸻
9. Removal From Retreat & Right to Refuse Service Selva Soul Retreats reserves the right to remove any participant, facilitator, vendor, or staff member without refund if behavior violates these Terms or creates an unsafe or harmful environment. If removed: • Participation in retreat activities ends immediately • The individual is responsible for arranging and paying for their own accommodations, transportation, and travel changes • Selva Soul Retreats is not responsible for any expenses incurred due to removal • Selva Soul Retreats reserves the right to refuse future participation at its discretion If removal occurs during late-night or early-morning hours and safe travel is not immediately available, the individual may remain temporarily on-site in a non-participatory capacity until safe transportation or accommodations can be arranged. All related costs remain the responsibility of the removed participant. ⸻
10. Acknowledgment By submitting payment, you confirm that you have read, understood, and agreed to these Terms & Conditions and Code of Conduct and accept them in full.